Relationships are built on trust. There are times when trust is lost because someone makes a promise of confidentiality that they later learn they cannot keep. It is for this reason that we encourage all employees of the university to avoid making assurances of confidentiality when confronted with disclosures about past or current experiences of sexual harassment, sexual misconduct, dating/domestic violence, or stalking. Law and policy requirements—driven by concerns about campus safety—may override a request or desire to maintain confidentiality. That said, simply because something needs to be reported does not mean someone will be forced into an unwanted process or that their information will not be kept private.
Know your reporting responsibilities
Depending on your role as a University of Iowa employee, you may have reporting responsibilities. As your role changes, your reporting responsibilities may also change, so we encourage all staff and faculty to be familiar with these pages.
To determine if you are a mandated reporter under university policy, follow these steps.
1. Determine if you are an Academic or Administrative Officer (AAO)
If you are...
- A collegiate dean (including associate deans and assistant deans)
- A faculty member with administrative responsibilities at the level of departmental executive officer (DEO) or above
- Any staff member whose primary job responsibility is to provide advice regarding a student's academic pursuits or other university-related activities
- Any faculty or staff member serving as departmental (or collegiate) director or coordinator of undergraduate or graduate studies, or as a director or coordinator of any departmental, collegiate, or university off-campus academic program (including any study-abroad program)
- The president, director of Equal Opportunity and Diversity, sexual misconduct response coordinator, vice president (including assistant and associate vice presidents), provost (including assistant and associate provosts), or those persons' designees
- A director or supervisor in an employment context, including faculty and staff who supervise student employees, in relation to matters involving the employees they supervise (other than Department of Public Safety personnel when receiving criminal complaints or reports)
- A human resource representative (including all central university Human Resources staff)
... then you are an AAO and must report disclosures of sexual harassment, sexual misconduct, dating/domestic violence, or stalking. The Resources for AAOs page contains information about what to do.
2. Determine if you are a Campus Security Authority (CSA)
Even if you are not an AAO, you may have reporting responsibilities as a Campus Security Authority (CSA) as defined by the federal Clery Act.
If you are...
- Working in the campus police department or a campus security department
- An individual with responsibility for campus security (e.g., an individual who is responsible for monitoring the entrance into institutional property)
- An individual to which students and employees should report criminal offenses
- An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings
...then you are a CSA and must report crimes that occur on campus or near campus, including sexual assault, dating/domestic violence, or stalking. The Resources for CSAs page contains information about what to do.
3. Determine other reporting responsibilities
Under state law and university policy, all university employees who in the course of employment receive information related to physical or sexual abuse of children must immediately report such information to the University of Iowa Police.